ERP - Enterprise Resource Planning
Overview
What is ERP
Enterprise Resource Planning (ERP) is a management tool that integrates all business functions of a company into a single system. Procurement, production, sales, inventory, accounting, and costing data -- previously managed separately by each department -- can now be shared and processed in real time on one platform.
For example, when the sales team registers a sales order, the production team can immediately create a production plan, the procurement team can place material orders, and the accounting team automatically generates sales vouchers. ERP eliminates information silos between departments and automates business workflows to improve operational efficiency.
VEXPLOR ERP Positioning
VEXPLOR ERP is a full-stack ERP solution designed for small and mid-size manufacturing enterprises. It provides all business functions that a manufacturing company needs -- from quotation creation through production, shipment, and financial closing -- in a single solution template.
Key Numbers
| Item | Count | Description |
|---|---|---|
| Business Tables | 134 | Pre-designed data structures covering all manufacturing ERP needs |
| Management Screens | 104 | Screens for registration, inquiry, modification, and approval |
| Automated Workflows | 16 | Business process automation for repetitive tasks |
| Shop Floor POP Screens | 16 | Touch-optimized terminal screens for production floor use |
Why VEXPLOR ERP
1. Deploy Instantly Without Coding
Select the ERP solution template in Schema Designer, and within minutes, 134 business tables and 104 management screens are automatically built. Compared to traditional ERP implementations that take months to years, this is a dramatically shortened deployment timeline. You can build and operate your own ERP without dedicated development staff.
2. Designed for Manufacturing
This is not a generic ERP adapted for manufacturing. It is optimized for the procurement-production-quality-shipment cycle specific to manufacturing. BOM (Bill of Materials), MRP (Material Requirements Planning), production routings, and outsourcing management are built-in native capabilities that can be applied directly to the manufacturing floor without customization.
3. Real-time Shop Floor Connection
16 POP (Point of Production) terminal screens enable real-time processing of goods receipts, production results, shipments, and quality inspections on the production floor. Barcode scanning support allows shop floor workers to enter data quickly and accurately, with immediate reflection in office management screens.
4. International Standards Based
The design simultaneously complies with global manufacturing standards and Korean regulations, enabling response to both domestic and international trade and audit requirements.
International Standards and Compliance
ISA-95 (IEC 62264)
The international standard for integrating manufacturing operations systems with business systems. VEXPLOR ERP designs the data flow between ERP and MES based on this standard, implementing a structure where production floor data is immediately reflected in management decisions.
APICS/ASCM
Complies with terminology and processes defined by the world's leading standards organization for materials management, production planning, and inventory management. Core functions such as MRP explosion, BOM management, and lead time calculation follow these standards, enabling consistent business terminology and procedures in collaboration with global manufacturing companies.
K-IFRS / Korean Tax Law
Supports double-entry bookkeeping and chart of accounts systems conforming to Korean International Financial Reporting Standards (K-IFRS). Provides built-in VAT sales/purchase tax invoice management and electronic tax invoice integration to reduce the burden of tax reporting.
GS1 Barcode Standards
Supports logistics barcodes, LOT tracking, and serial number (S/N) management based on the international GS1 barcode standard. Enables accurate and rapid logistics processing using barcodes throughout the entire process from raw material receipt to finished product shipment.
End-to-End Manufacturing Process Flow
VEXPLOR ERP organizes the entire manufacturing business into 6 phases. From the moment a customer order is received until payment is collected, all departments are connected in a single flow.
Complete Business Flow Diagram
Phase 1: Order Confirmation
Receive the customer's order and confirm delivery dates and pricing.
| Step | Owner | Key Activities | Output Data |
|---|---|---|---|
| Create Quote | Sales Rep | Enter items, quantities, prices, delivery date | Quotation |
| Approve Quote | Sales Manager | Review profitability and delivery feasibility | Approved Quotation |
| Register SO | Sales Rep | Convert confirmed quote to sales order | Sales Order |
| Credit Check | System Auto | Check order amount against customer credit limit | Credit Check Result |
| Confirm SO | Sales Manager | Final confirmation and notify production/procurement | Confirmed SO |
Exception Handling:
- Credit limit exceeded: Sales manager can approve to proceed with order
- Order change: Managed through change approval workflow (WF16)
- Order cancellation: Cancellation propagated to in-progress production and purchase orders
Phase 2: Production Preparation
Once the order is confirmed, plan the materials and schedule needed for production.
| Step | Owner | Key Activities | Output Data |
|---|---|---|---|
| BOM Explosion | Production Planner | Review finished product BOM, calculate material requirements | BOM Explosion Results |
| MRP Run | System Auto | Calculate net requirements after inventory offset, apply lead times | Planned Order List |
| Create Prod. Order | Production Planner | Generate production orders for in-house manufactured items | Production Order |
| Create Purch. Req. | System Auto | Auto-generate purchase requests for items to procure | Purchase Request |
| Issue Work Order | Production Manager | Assign operation sequence, work center, and time allocation | Work Order |
MRP Calculation Logic:
Phase 3: Material Sourcing
Procure and receive the materials needed for production.
| Step | Owner | Key Activities | Output Data |
|---|---|---|---|
| Purchase Request | Buyer | Review material needs, select supplier | Purchase Request |
| PO Approval | Procurement Mgr | Review amount, delivery, supplier suitability | Approved PO |
| Send PO | System Auto | Auto-generate PDF, send via email | PO PDF |
| Receive & Inspect | Warehouse Staff | Barcode scan, quantity check, LOT assignment | Goods Receipt |
| Quality Inspection | QC Staff | Incoming inspection per standards, pass/fail | Inspection Report |
| 3-Way Matching | System Auto | Cross-check PO, receipt, and invoice amounts | Match Result |
Phase 4: Production Execution
With materials secured, proceed with actual production.
| Step | Owner | Key Activities | Output Data |
|---|---|---|---|
| Material Issue | Warehouse Staff | Issue materials per BOM, barcode scan confirmation | Issue Voucher |
| Start Production | Production Worker | Register work start on POP terminal | Work Start Record |
| Result Report | Production Worker | Enter good/defective quantities, work time | Production Results |
| Quality Inspection | QC Staff | In-process or finished goods inspection | Inspection Report |
| FG Receipt | Warehouse Staff | Receive passed goods into FG warehouse | Receipt Voucher |
Outsourcing Process:
Phase 5: Shipment/Delivery
Ship finished goods to the customer.
| Step | Owner | Key Activities | Output Data |
|---|---|---|---|
| Ship Instruction | Sales Rep | Create ship instruction based on SO | Ship Instruction |
| Pick/Pack | Warehouse Staff | Pick shipment quantities, pack, barcode verify | Picking List |
| Confirm Shipment | Logistics Staff | Barcode scan confirmation on POP terminal | Ship Confirmation |
| Delivery Note | System Auto | Auto-generate delivery note PDF on ship confirm | Delivery Note |
| Tax Invoice | Accounting | Issue electronic tax invoice, transmit to NTS | Tax Invoice |
Phase 6: Revenue/Collection
After shipment, recognize revenue and collect payment.
| Step | Owner | Key Activities | Output Data |
|---|---|---|---|
| Create AR | System Auto | Auto-create accounts receivable on ship confirm | AR Entry |
| Sales Voucher | Accounting | Issue accounting voucher for sales transaction | Sales Voucher |
| Confirm Collection | Accounting | Confirm payment receipt and settle AR | Collection Record |
| Closing | Accounting | Cost calculation, depreciation, financial statements | Closing Data |
Three Business Flow Axes
Manufacturing operations involve three simultaneous flows. VEXPLOR ERP manages all three within a single system.
Material Flow
The physical flow from raw material receipt to finished product shipment.
Information Flow
Order information flows to each department, and performance data aggregates in reverse.
Financial Flow
The flow of funds from procurement to revenue.
Core Features
Master Data Management
Manage the foundational data that all other ERP modules depend on. Accurate master data is essential for all downstream operations in procurement, production, sales, and accounting to function correctly.
- Item Classification: Organize items systematically in a hierarchical tree structure, making it easy to find and manage even thousands of items.
- Item Management: Distinguish between raw materials, semi-finished goods, and finished goods, setting units, lead times, and safety stock per item.
- BOM (Bill of Materials): Manage the material composition needed to produce finished goods. Supports multi-level BOMs, version control, and ECO integration.
- Partner Management: Manage customers and suppliers in a unified directory. Configure address books, contact information, and credit limits.
- Unit Conversion: Support automatic conversion between purchase, production, and sales units per item. For example, materials purchased in kilograms are automatically converted when issued to production in meters.
Quotation and Contract Management
Capture sales opportunities, prepare quotations, and manage the conversion to confirmed orders.
- Quotation Creation and Version Management: Create quotations per customer requirements and manage revision history by version.
- Quotation Costing: Automatically calculate accurate quotation prices from raw material costs, processing costs, and overhead.
- Cost Simulation: Preview how changes in material prices would affect quotation pricing.
- Price Contract Management: Manage period-based pricing agreements with customers and suppliers.
- Auto PDF Generation: Automatically generate completed quotations as PDFs and send directly via email.
Procurement Management
Manage the complete procurement cycle from material requirements through ordering, receiving, and payment.
- Purchase Request to PO: Register purchase requests that flow through approval to automatically generate purchase orders.
- Auto PO Distribution: Generated POs are converted to PDF and automatically emailed to suppliers.
- Receipt and Barcode Inspection: Process incoming goods quickly and accurately with barcode scanning.
- 3-Way Matching Verification: Automatically cross-check PO amount, receipt amount, and invoice amount, alerting immediately on discrepancies.
- Purchase Returns: Systematically manage returns for defective or excess materials.
- Supplied Material Management: Manage issue, ledger, and settlement of materials supplied to subcontractors.
- Supplier Evaluation: Evaluate suppliers by quality, delivery, price, and service to maintain optimal supply chains.
- D-5 Delivery Alert: Automatic notification 5 days before scheduled delivery dates to prevent delays.
Sales Management
Manage the complete sales process from order entry through shipment and collection.
- Order Registration and Credit Check: Automatically verify customer credit limits when registering sales orders.
- Order Change Management: Track change history and route changes through approval processes.
- Ship Instruction and Confirmation: Issue ship instructions and confirm shipments with barcode scanning.
- Auto Delivery Note: Delivery notes generated automatically upon shipment confirmation.
- Statement/Tax Invoice Issuance: Auto-generate as PDF and send via email.
- Auto AR Creation: Accounts receivable automatically created on shipment completion, linking to accounting.
- Claims/Returns Management: Register and track customer claims and returns through resolution.
- D-3 Delivery Alert: Automatic notification 3 days before delivery deadlines.
Production/Outsourcing Management
Manage the complete production cycle from planning through MRP, work orders, result reporting, and outsourcing.
- Production Orders and Work Orders: Create production orders and issue work orders to the shop floor.
- MRP (Material Requirements Planning): Automatically calculate material requirements and timing based on BOMs.
- Auto Planned Order Conversion: Automatically convert MRP-generated planned orders into purchase requests or production orders.
- Operation-Level Management: Manage operation sequence, work center, setup time, and processing time per production order.
- Material Issue: Issue materials to production and process warehouse withdrawals.
- Production Result Reporting: Report good and defective quantities for real-time production visibility.
- Outsourcing Management: Manage the full outsourcing cycle from PO through supplied material issue, receipt, and inspection.
- Auto Quality Link: Quality inspection automatically triggered on production completion or outsourcing receipt.
Quality Management
Perform structured quality inspections at every stage of manufacturing.
- Inspection Type Management: Manage incoming inspection (on receipt), in-process inspection (during production), outgoing inspection (before shipment), and claim inspection separately.
- Inspection Standards and Judgment: Set inspection criteria per item and determine pass/fail.
- Rejection Follow-up: Process rejections through return, scrap, or special acceptance workflows.
- LOT Traceability: Track quality history linked to production LOT numbers.
Inventory Management
Manage receipts, issues, inventory status, physical counts, and inventory valuation.
- Real-time Inventory Status: View inventory quantities by warehouse and item in real time.
- Stock Transfer: Process inter-warehouse transfers and inter-plant transfers (STO).
- Stock Reservation: Reserve inventory for production, sales, or projects to prevent shortages.
- Serial Number (S/N) Tracking: Manage complete history from receipt to shipment for individual items.
- Reorder Point (ROP) Alert: Automatic notification when inventory drops below the configured minimum quantity.
- Physical Inventory Process: Systematically manage the entire count process from planning through counting, variance adjustment, and approval.
- Inventory Valuation: Evaluate inventory assets using moving average or FIFO methods.
- Batch/LOT Management: Manage batches and LOTs by expiry date and storage conditions.
Finance and Accounting
Manage journal entries, sales/purchase vouchers, chart of accounts, and fixed assets.
- Chart of Accounts: Manage the account structure across assets, liabilities, equity, revenue, and expenses.
- Journal Entry Management: Process the full lifecycle of entry creation, approval, and posting.
- Sales/Purchase Vouchers: Manage sales and purchase transactions as vouchers.
- Fixed Asset Management: Register fixed assets and manage depreciation schedules using straight-line, declining balance, units of production, or double declining methods.
- Tax Invoice Automation: Automate tax invoice issuance and transmission to the National Tax Service.
- Tax Code Management: Systematically manage tax types including output tax, input tax, withholding tax, and exempt transactions.
- Credit Memo/Discount Management: Manage accounting for sales discounts, purchase discounts, rebates, and returns.
Treasury Management
Manage collections, payments, bank accounts, and cash position.
- Accounts Receivable Management: Monitor outstanding balances and process collection confirmations.
- Accounts Payable Management: Manage outstanding payables and process payments.
- Bank Account Management: Manage corporate bank accounts in a unified view.
- Bank Reconciliation: Reconcile book balances with bank balances to identify discrepancies.
- Bills/Electronic Receivables Management: Manage issuance, receipt, and maturity of bills and electronic receivables.
- Payment Schedule Management: Plan payment schedules by supplier to support cash flow planning.
- Exchange Rate Master: Manage exchange rate information for foreign currency transactions.
Budget and Closing
Plan budgets, monitor execution, analyze variances, and perform monthly/annual closings.
- Budget Planning and Version Management: Manage confirmed budgets and simulation budgets separately.
- Budget Execution Tracking: Track execution status by budget item in real time.
- Budget vs. Actual Analysis: Compare budget against actual results to support management decisions.
- Closing Period Management: Manage monthly, quarterly, and annual closing schedules.
- Closing Checklist: Systematically manage progress of automatic and manual closing tasks.
- Closing Adjustment Entries: Create adjusting entries required for period-end closing.
Cost Management
Calculate manufacturing costs and analyze variances between standard and actual costs.
- Manufacturing Cost Aggregation: Aggregate materials, labor, and overhead to calculate manufacturing costs.
- Overhead Allocation: Allocate overhead to products based on defined allocation bases.
- Product-Level Costing: Calculate unit costs for individual products.
- Standard Cost Management: Manage standard cost cards by version and track revision history.
- Cost Variance Analysis: Analyze differences between standard and actual costs to identify cost reduction opportunities.
- Quotation Cost Sheets: Calculate quotation costs for new products.
Engineering Change Order (ECO)
Manage product design changes systematically.
- ECO Request and Approval: Register ECO requests and route through approval processes.
- BOM Version Management: Automatically generate new BOM versions for design changes.
- Change Impact Analysis: Analyze the impact of design changes on in-progress production orders and inventory.
- ECO Status Dashboard: View the overall ECO status at a glance.
Capital Expenditure (CAPEX)
Plan equipment investments and conduct post-investment evaluation.
- Investment Request Management: Manage investment type, amount, ROI, NPV, IRR, payback period, and other information needed for investment decisions.
- Investment Evaluation: Quantitatively analyze investment feasibility.
- Post-Investment Evaluation: Evaluate actual performance against expected results after investment execution.
Menu Structure Overview
VEXPLOR ERP is organized into 16 menu groups with a total of 104 management screens.
| Menu | Screens | Key Screens |
|---|---|---|
| Master Data | 13 | Item Classification, Items, Partners, Partner Contacts, BOM, BOM Versions, Routings, Work Centers, Warehouses, Unit Conversion, Supplier Evaluation, Batch/LOT, Storage Conditions |
| Quotation/Contract | 5 | Quotations, Quotation Items, Price Contracts, Quotation Cost Sheets, Cost Simulation |
| Procurement | 11 | Purchase Requests, Purchase Orders, PO Items, Goods Receipts, GR Items, Purchase Returns, Return Items, 3-Way Matching, PO Change History, Supplied Materials, Procurement Dashboard |
| Sales | 8 | Sales Orders, SO Items, Shipments, Shipment Items, Accounts Receivable, Delivery Notes, Claims/Returns, Credit Management |
| Production/Outsourcing | 8 | Production Orders, PO Operations, MRP Results, Material Issues, Outsourcing Orders, Outsourcing Receipts, Supplied Material Issues, Supplied Material Settlement |
| Quality | 3 | Quality Inspections, Inspection Items, Inspection Standards |
| Inventory | 8 | Inventory Status, Stock Transfers, Physical Inventory, PI Items, Reorder Point Alerts, Stock Reservations, Serial Number Tracking, Inventory Valuation |
| Finance/Accounting | 7 | Chart of Accounts, Journal Entries, Entry Items, Tax Invoices, Fixed Assets, Depreciation Schedules, Tax Codes |
| Treasury | 6 | Accounts Receivable, Accounts Payable, Bank Accounts, Bank Reconciliation, Bills/Electronic Receivables, Payment Schedules |
| Budget/Closing | 7 | Closing Periods, Closing Checklist, Closing Adjustments, Budget vs Actual, Budget Versions, Budget Items, Budget Execution |
| Cost Management | 8 | Manufacturing Cost Summary, Overhead Allocation, Allocation Basis, Product Costs, Cost Periods, Standard Cost Versions, Standard Cost Cards, Cost Variance Analysis |
| ECO | 3 | ECOs, BOM Versions, Standard Cost Revision History |
| Sales/Purchase Vouchers | 4 | Sales Vouchers, Purchase Vouchers, 3-Way Matching, Credit Memos |
| Workflow Management | 2 | Workflow Errors, Error Items |
| Integration | 4 | Multi-Plant, Inter-Plant Transfer (STO), Interface Control (ICD), Exchange Rate Master |
| Security/Control | 3 | Segregation of Duties (SoD), Approval Matrix, Master Change Audit |
Workflow Automation
VEXPLOR ERP automates repetitive tasks through 16 workflows. Each workflow automatically connects business steps so processing advances to the next stage without manual intervention.
| Workflow | Automated Business Flow |
|---|---|
| Purchase Process | Purchase Request - Approval - Auto PO Generation - PDF Creation - Supplier Notification - Receipt Inspection - Inventory Update - AP Creation |
| Sales Process | SO Registration - Credit Check - Order Confirmation - Ship Instruction - Ship Confirmation - Delivery Tracking - Statement - Collection Confirmation |
| Production Process | Production Plan - MRP Run - Work Order - Material Issue - Result Report - Quality Inspection - FG Receipt |
| Closing Process | Inventory Valuation - Cost Calculation - Depreciation - Adjusting Entries - Financial Statements - Reconciliation - Period Close |
| Quotation to Order | Quote Entry - Cost Calculation - Approval - Customer Delivery - Order Conversion |
| Returns Process | Return Request - Approval - Return Receipt - Inventory Update - Credit Memo |
| Outsourcing Process | Outsource PO - Supplied Material Issue - Receipt - Inspection - Settlement |
| Accounting Process | Voucher Entry - Validation - Approval (by amount tier) - Posting - Period Verification |
| MRP/Planned Order | MRP Run - Planned Orders - Auto Convert to Purchase Request or Production Order |
| Physical Inventory | Count Plan - Count Entry - Variance Adjustment - Approval - Inventory Update |
| ECO Process | ECO Request - Impact Analysis - Approval - BOM Version Creation - Department Notification |
| Tax Invoice | Issue Request - Validation - Issuance - NTS Transmission - Archival |
| Treasury Process | Collection/Payment Entry - Bank Account Update - AR/AP Settlement - Auto Journal Entry |
| Budget Approval | Budget Draft - Dept Head Approval - Finance Review - Executive Confirmation |
| CAPEX Approval | Investment Request - ROI Analysis - Dept Head Approval - Executive Approval - Execution |
| SO Change Approval | Change Request - Impact Analysis - Approval - Order Update |
Shop Floor POP Terminal
POP (Point of Production) terminals are dedicated screens for use directly on the production floor, in warehouses, and at inspection areas. Optimized for barcode scanning and touch input, shop floor workers can use them with minimal training.
Procurement/Receipt (4 screens)
| POP Screen | Key Functions |
|---|---|
| Goods Receipt POP | Multi-barcode scan, auto LOT generation, bulk and partial receipt |
| PO Status POP | PO status inquiry, delivery date verification |
| Outsourcing Receipt POP | Outsourced goods receipt processing |
| Collection/Payment POP | On-floor collection and payment status check |
Production (4 screens)
| POP Screen | Key Functions |
|---|---|
| Production Result POP | Good/defective quantity entry, work time recording |
| Production Confirm POP | Production order status inquiry and confirmation |
| BOM Inquiry POP | On-floor BOM lookup |
| Material Issue POP | Production material issue processing |
Inventory/Shipment (4 screens)
| POP Screen | Key Functions |
|---|---|
| Shipment POP | Barcode scan shipment confirmation |
| Inventory Status POP | Real-time inventory inquiry |
| Physical Inventory POP | On-floor physical count entry |
| Stock Reservation POP | Reservation status inquiry |
Quality/Management (4 screens)
| POP Screen | Key Functions |
|---|---|
| Quality Inspection POP | Inspection result entry, pass/fail determination |
| MRP Result POP | MRP explosion result inquiry |
| ECO Status POP | Engineering change order status inquiry |
| S/N Scan POP | Serial number barcode scan and history lookup |
Integration with Other Solutions
VEXPLOR ERP can operate independently, but integrating with other VEXPLOR solutions enables more effective management of the entire manufacturing enterprise. This section details the specific data exchanges and business linkages with each solution.
ERP and MES (Manufacturing Execution System) Integration
ERP decides "what and how much" to produce; MES executes "how and when" to produce.
Data from ERP to MES:
| Data | Content | Timing |
|---|---|---|
| Production Order | Item, quantity, due date, priority | On production order confirmation |
| BOM Information | Material composition, requirements, alternatives | On work order issue |
| Routing | Operation sequence, work center, standard times | On work order issue |
| Item Master | Item code, specifications, drawing number | On master data change |
Data from MES to ERP:
| Data | Content | Timing |
|---|---|---|
| Production Results | Good qty, defective qty, work time | On result report (real-time) |
| Material Consumption | Actual material used, LOT information | On material issue |
| Finished Goods | FG quantity, LOT number | On production completion |
| Equipment Utilization | Running time, downtime reason | At shift end |
Business Flow Example:
ERP and QMS (Quality Management System) Integration
Receipt, production, and shipment events in ERP automatically trigger quality inspections in QMS.
Integration by Inspection Type:
| Inspection Type | Trigger Event | ERP Follow-up |
|---|---|---|
| Incoming | Goods receipt registration | Pass: Stock receipt / Fail: Return process |
| In-Process | Operation result report | Pass: Next operation / Fail: Rework |
| Outgoing | Ship instruction creation | Pass: Ship confirmation / Fail: Ship hold |
| Claim | Customer return receipt | Root cause analysis, then compensation/reship decision |
LOT Traceability Integration:
ERP and SCM (Supply Chain Management) Integration
Share procurement and sales data between ERP and SCM for end-to-end supply chain visibility.
Key Integration Processes:
| Process | ERP Side Data | SCM Side Usage |
|---|---|---|
| Procurement Collaboration | PO, delivery requirements | Supplier portal for PO confirmation/delivery response |
| Demand Sharing | Order forecasts, MRP results | Advance material sourcing, pre-arrange capacity |
| Performance Mgmt | Receipt actuals, quality results | Auto-calculate supplier evaluation scores |
| Price Management | Price contracts, quotations | Market price comparison, negotiation support |
ERP and WMS (Warehouse Management System) Integration
ERP receipt and issue instructions drive warehouse operations in WMS.
Warehouse Operation Integration Flow:
ERP and APS (Advanced Planning and Scheduling) Integration
APS transforms ERP order and production data into optimized schedules.
APS Integration Scenario:
ERP and PLM (Product Lifecycle Management) Integration
Product design information managed in PLM connects to ERP's production master data.
ERP and FEMS (Energy Management) Integration
Reflect energy consumption from production activities in manufacturing costs.
ERP and HR (Human Resources) Integration
Personnel and attendance data feed into cost calculations.
Cross-Solution Data Flow Overview
Exception Handling
In manufacturing, situations frequently arise that deviate from plan. VEXPLOR ERP includes built-in procedures for handling major exceptions.
Order Cancellation
Emergency Delivery Change
Mass Quality Defect
Key Performance Indicators (KPI)
Key performance indicators that can be monitored through VEXPLOR ERP.
Sales/Orders
| Indicator | Calculation | Target |
|---|---|---|
| Order Achievement Rate | Actual Order Value / Target Order Value x 100 | 100%+ |
| On-time Delivery Rate | On-time Shipments / Total Shipments x 100 | 95%+ |
| Quotation Conversion Rate | Orders Converted / Quotations Sent x 100 | 30%+ |
Procurement
| Indicator | Calculation | Target |
|---|---|---|
| Supplier Delivery Rate | On-time Receipts / Total Receipts x 100 | 95%+ |
| 3-Way Match Rate | Matched Items / Total Matched Items x 100 | 98%+ |
| Procurement Savings | (Reference Price - Actual Price) / Reference Price x 100 | 3%+ |
Production
| Indicator | Calculation | Target |
|---|---|---|
| Plan Achievement Rate | Actual Production / Planned Production x 100 | 95%+ |
| Defect Rate | Defective Qty / Total Production Qty x 100 | 2% or less |
| Equipment Utilization | Actual Running Time / Planned Running Time x 100 | 85%+ |
Inventory
| Indicator | Calculation | Target |
|---|---|---|
| Inventory Turnover | COGS / Average Inventory Value | Industry-specific |
| Inventory Accuracy | Matched Items in Count / Total Items x 100 | 98%+ |
| Optimal Stock Rate | Items at Optimal Level / Total Items x 100 | 90%+ |
Finance
| Indicator | Calculation | Target |
|---|---|---|
| Days Sales Outstanding | Average AR / Daily Sales | 45 days or less |
| Days Payable Outstanding | Average AP / Daily Purchases | Per contract terms |
| Closing Lead Time | Business days from period end to close | 5 business days or less |
Implementation Guide
Getting started with VEXPLOR ERP follows these steps:
Step 1: Select Solution Template
Select the ERP solution template in Schema Designer. You can deploy all modules at once, or select only the ones you need for a phased rollout.
Step 2: Activate Modules
Activate modules matching your business scope. For example, start with procurement/sales/inventory first, then add accounting/costing later.
Step 3: Register Master Data
Enter the foundational data that drives all business operations: items, partners, BOMs, and warehouses. Bulk upload from existing Excel data is also supported.
Step 4: Configure Users/Departments/Permissions
Register employees and departments, and set access permissions based on business roles.
Step 5: Customize Workflows
Adjust the 16 pre-built workflows to match your company's actual business procedures. Add approval steps or change notification conditions as needed.
Step 6: Deploy Shop Floor POP Terminals
Place POP terminal screens at production floors, warehouses, inspection areas, and other locations where real-time data capture is needed.